Events Operations Specialist
1.
0 Oklahoma City, OK Oklahoma City, OK Full-time Full-time $55,000 - $60,000 a year $55,000 - $60,000 a year 21 hours ago 21 hours ago 21 hours ago MUST LIVE IN OR AROUND Oklahoma City, OK Job Title:
Events Operations Specialist Department:
Events Reports To:
Director of Special Events Compensation Range:
$55k-$60k TRS Classification:
Non-classified
Summary:
The Events Operations Specialist is responsible for assisting with planning and overseeing logistics for Epic school-wide events and programs.
Essential Duties and Responsibilities include the following.
Other duties may be assigned.
The Events Operations Specialist works closely with Epic staff and outside vendors to carefully plan and execute school-wide events and programs.
This includes booking events and handling reservations, working with vendors and facilities on contracts, overseeing food and beverage orders for events, anticipating technology needs and making sure all necessary equipment is available and foresight into other logistical plans and needs.
Collecting post-event data for assistance with future planning needs Oversees collateral/events library for checking out event inventory Oversees the entire diploma process from start to finish.
This includes ordering, printing, mailing, managing returns and reprint requests, and reviewing diplomas on hold for technology returns Manage mail delivery projects as needed It is imperative that Epic events be run in a professional manner, so strong attention to detail and problem-solving is essential.
Performs any other related duties as assigned by other appropriate administrators Supervisory
Responsibilities:
No supervisory responsibilities Education and/or Experience Experience with event planning for large groups preferred Finance experience and relationships to assist with purchase orders and budgets Qualifications Comfortable in a networking environment Willing to work independently Willing to adapt and be flexible to meet the changing professional development needs of the organization Able to communicate effectively across all departments Excellent written and oral communication skills; demonstrated ability to present effectively and persuasively.
Good negotiating skills.
Relationship-building and relationship-management skills Great problem-solving skills Excellent organization, project management, and time management skills Ability to learn quickly, work independently and to be effective in a fast-paced, dynamic, entrepreneurial environment Must possess a professional and friendly attitude and be able to quickly develop a rapport with stakeholders over the phone and in-person Ability to learn and navigate new software quickly Strong attention to detail, dependability, and follow-through Resolve issues and conflicts Passionate commitment to the mission of school choice Language Skills Ability to read, analyze, and interpret internal communications, financial reports, and legal documents.
Ability to respond to common inquiries or complaints from families or members of the business community.
Ability to communicate effectively with students, families and coworkers, both verbally and in writing.
Mathematical Skills Basic math skills required Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions.
Computer Skills To perform this job successfully, an individual should have computer proficiency in Windows, Microsoft Office, Zoom and Google Suite.
Advance knowledge of Adobe Creative Suites is preferred.
Must have a high aptitude to learn new software as necessary for the business operations of the school.
Certificates, Licenses, Registrations Current driver's license and valid car insurance Other Qualifications Must be able to pass a state-mandated background check after a conditional offer of employment is made Must have favorable employment references Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.
The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The person in this position works in the Epic Administration Office.
Meetings in public places are also required.
This requires a lot of time in the car, driving in various conditions at various times of day.
The noise level is usually quiet to moderately loud (when students are present.
) Job Type:
Full-time Pay:
$55,000.
00 - $60,000.
00 per year
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
Day shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Oklahoma City, OK Oklahoma City, OK Full-time Full-time $55,000 - $60,000 a year $55,000 - $60,000 a year 21 hours ago 21 hours ago 21 hours ago MUST LIVE IN OR AROUND Oklahoma City, OK Job Title:
Events Operations Specialist Department:
Events Reports To:
Director of Special Events Compensation Range:
$55k-$60k TRS Classification:
Non-classified
Summary:
The Events Operations Specialist is responsible for assisting with planning and overseeing logistics for Epic school-wide events and programs.
Essential Duties and Responsibilities include the following.
Other duties may be assigned.
The Events Operations Specialist works closely with Epic staff and outside vendors to carefully plan and execute school-wide events and programs.
This includes booking events and handling reservations, working with vendors and facilities on contracts, overseeing food and beverage orders for events, anticipating technology needs and making sure all necessary equipment is available and foresight into other logistical plans and needs.
Collecting post-event data for assistance with future planning needs Oversees collateral/events library for checking out event inventory Oversees the entire diploma process from start to finish.
This includes ordering, printing, mailing, managing returns and reprint requests, and reviewing diplomas on hold for technology returns Manage mail delivery projects as needed It is imperative that Epic events be run in a professional manner, so strong attention to detail and problem-solving is essential.
Performs any other related duties as assigned by other appropriate administrators Supervisory
Responsibilities:
No supervisory responsibilities Education and/or Experience Experience with event planning for large groups preferred Finance experience and relationships to assist with purchase orders and budgets Qualifications Comfortable in a networking environment Willing to work independently Willing to adapt and be flexible to meet the changing professional development needs of the organization Able to communicate effectively across all departments Excellent written and oral communication skills; demonstrated ability to present effectively and persuasively.
Good negotiating skills.
Relationship-building and relationship-management skills Great problem-solving skills Excellent organization, project management, and time management skills Ability to learn quickly, work independently and to be effective in a fast-paced, dynamic, entrepreneurial environment Must possess a professional and friendly attitude and be able to quickly develop a rapport with stakeholders over the phone and in-person Ability to learn and navigate new software quickly Strong attention to detail, dependability, and follow-through Resolve issues and conflicts Passionate commitment to the mission of school choice Language Skills Ability to read, analyze, and interpret internal communications, financial reports, and legal documents.
Ability to respond to common inquiries or complaints from families or members of the business community.
Ability to communicate effectively with students, families and coworkers, both verbally and in writing.
Mathematical Skills Basic math skills required Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions.
Computer Skills To perform this job successfully, an individual should have computer proficiency in Windows, Microsoft Office, Zoom and Google Suite.
Advance knowledge of Adobe Creative Suites is preferred.
Must have a high aptitude to learn new software as necessary for the business operations of the school.
Certificates, Licenses, Registrations Current driver's license and valid car insurance Other Qualifications Must be able to pass a state-mandated background check after a conditional offer of employment is made Must have favorable employment references Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.
The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The person in this position works in the Epic Administration Office.
Meetings in public places are also required.
This requires a lot of time in the car, driving in various conditions at various times of day.
The noise level is usually quiet to moderately loud (when students are present.
) Job Type:
Full-time Pay:
$55,000.
00 - $60,000.
00 per year
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
Day shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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